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Request for Quotation (RFQ)

Where: Purchase → RFQ.

An RFQ asks one vendor to quote on a list of items. Print or email it to the vendor, and when you're happy, convert it directly into a purchase order.

📷 Screenshot spot — capture this screen and save it as static/img/screenshots/purchase-rfq.png, then replace this whole box with the single line:
![RFQs & Vendor Quotes](/img/screenshots/purchase-rfq.png)

Creating an RFQ​

  1. Click New RFQ.
  2. Pick the Vendor (searchable — shows city and payment terms).
  3. Add line items: search the product catalog, set a quantity, optionally add an item note, and click Add. If a product doesn't exist yet, just type its name — an inline "Create new product" option appears and creates it on the spot.
  4. Add optional RFQ notes (delivery terms, reference) and click Create RFQ.
Items are fixed at creation

An RFQ's line items cannot be edited after it's created — the dialog says so. Get the list right first, or create a fresh RFQ.

Working with an RFQ​

Open any RFQ to see its detail dialog:

  • Print / Email it to the vendor using your templates.
  • The Quoted column shows the vendor's quoted price per line once recorded.
  • Convert to PO creates a purchase order from the RFQ and takes you to the Purchase Orders workspace.

Statuses: Draft → Sent → Responded → Converted (plus Cancelled).

Comparing vendors​

To compare several vendors' quotes side by side — or to find the cheapest price-list price for a product — use Vendor Comparison. Its "RFQ by Vendor" tab groups your RFQs per vendor with the same detail dialog.